Calculate Payroll Hours & Pay
Enter hourly rate and daily hours to compute weekly gross pay.
| Day | Hours Worked |
|---|---|
| Monday | |
| Tuesday | |
| Wednesday | |
| Thursday | |
| Friday | |
| Saturday | |
| Sunday |
How the Payroll Hours Calculator Works
Four steps to compute weekly payroll.
Enter Hourly Rate
Set your regular hourly rate and overtime rules (threshold and multiplier).
Enter Daily Hours
Type hours worked per day for each day of the week. Use decimals for partial hours.
Calculate
Click "Calculate Payroll" to process. Regular vs overtime hours are separated automatically.
View Payroll
See regular pay, overtime pay, and gross pay with a full hours breakdown.
What Is a Payroll Hours Calculator?
Understanding payroll computation.
Payroll basics
A Payroll Hours Calculator computes employee compensation by multiplying hours worked × hourly rate. It separates regular hours from overtime and applies the correct pay rate to each category.
The formula: Gross Pay = (Regular Hours × Rate) + (OT Hours × Rate × OT Multiplier). For 45 hours at $22/hr with 1.5× OT after 40: (40 × $22) + (5 × $33) = $880 + $165 = $1,045.
Decimal hours for payroll
Payroll systems use decimal hours. 8h 15m = 8.25 hrs. 8h 30m = 8.50 hrs. This format eliminates errors from manual time-to-decimal conversions.
Weekly vs bi-weekly payroll
Overtime is typically calculated per week, not per pay period. Even in bi-weekly payroll, each week's hours are evaluated separately against the 40-hour threshold.
When to Use a Payroll Hours Calculator
Common payroll scenarios.
Small Business Payroll
Process employee payroll without expensive software. Calculate gross pay for your team each week.
Paycheck Verification
Employees can verify their pay stub is correct. Cross-check regular hours, OT hours, and gross pay.
Labor Cost Estimation
Estimate labor costs for projects. Calculate what a team will earn based on scheduled hours.
HR Processing
HR departments compute payroll for multiple employees. Quick calculations before entering into payroll software.
Manufacturing
Calculate pay for hourly production workers with variable shifts and mandatory overtime.
Freelance Invoicing
Freelancers can compute project earnings based on tracked hours and agreed hourly rates.
Payroll Calculation Examples
Sample payroll computations.
Standard 40-hour week
40 hours × $22/hr = $880. No overtime. Clean payroll.
45-hour week with OT
40 regular ($880) + 5 OT at $33 ($165) = $1,045 gross.
Part-time 25 hours
25 hours × $18/hr = $450. No overtime triggered at 25 hours.
Frequently Asked Questions
Common questions about the Payroll Hours Calculator.
Enter your hourly rate and clock-in/out times for each day. The calculator totals your hours, separates regular from overtime, and computes gross pay with proper overtime rates.
Gross pay is your total earnings before deductions (taxes, insurance, retirement). It includes regular pay + overtime pay. Net pay (take-home) is gross pay minus deductions.
Hours over the overtime threshold (default 40/week) are paid at the overtime rate (typically 1.5× regular rate). Regular pay + overtime pay = gross pay.
Payroll systems use decimal hours for calculations. 8h 30m = 8.50 decimal hours. This format allows direct multiplication with hourly rates: 8.50 × $20 = $170.
This calculator handles one week (7 days). For bi-weekly payroll, calculate each week separately. Overtime is typically computed per week, not per pay period.
Yes, completely free. No sign-up needed. All calculations happen in your browser — employee data stays private.